Management Services

Coastal Property Management Services is a specialist property management and financial services company offering bespoke Sectional Title management services to residential and commercial bodies corporate. Within our portfolio, we also manage a number of homeowners associations and shareblocks.

Although our main areas of focus have always been along the Atlantic Seaboard, in the City Bowl and Southern Suburbs, we continue to successfully enter new areas in and around Cape Town.

Our management services company is regarded as the engine that drives the Group forward. It remains the core of our business having built Coastal Property Group into what it is today.

The company’s service offering is broken down into three distinct categories each tailor-made to suit our clients' specific requirements.

This involves the ongoing and effective maintenance of common property areas within a body corporate, homeowners association or shareblock. Our Portfolio Managers, together with the assistance of our maintenance staff and the reliable service providers who we know and trust, ensure that the common areas are well maintained at all times.

If a full time caretaker or cleaner is employed, we take care of all statutory requirements. We offer site inspections, meter reading, collections and deliveries to name a few of our optional services.

1. Enforcement of rules governing the property
2. Recommendation / negotiation with professional persons and firms
3. Assistance with maintenance of common property
4. Site meetings and inspections
5. Monthly meter reading including electricity and water meters
6. Collections and deliveries

Whether a client wants to refurbish their foyer, pave their parking area, raise a special levy for a large painting and waterproofing project or build up a reserve by increasing levies, Coastal Property Management Services offers financial advice and planning to make all these improvements possible.

Our primary goal is to preserve and enhance the value of every property in our portfolio and nothing is more important than the management and investment of our clients’ money. We ensure that all our clients are kept fully informed by preparing and distributing management reports on a monthly basis.

1. Monthly invoicing to members reflecting levies due
2. Collection and receipt of levies and monies due to the property
3. Collection of arrear levies and institution of legal action if necessary
4. Verification and payment of all accounts to suppliers
5. Payment of employee salaries, wages, PAYE, UIF and Workmen's Compensation and submission of returns
6. Preparation of annual estimates of income and expenditure
7. Keeping full records of administration including proper books of accounts
8. Preparation and distribution of monthly management reports
9. Arranging of the annual audit in liaison with appointed auditor
10. Assisting in determination of replacement values for insurance purposes
11. Liaising with insurance brokers regarding quotations and claims
12. Submission of annual income tax returns
13. Registration with the Community Schemes Ombud Service and submission of annual returns
14. Reconciliation and payment of levies to the Community Schemes Ombud Service

Our Portfolio Managers are respected for their knowledge on the Sectional Title Schemes Management Act, a vital part of what we do. Minutes of meetings, assisting with procedural matters, distributing notices and circulars as well as arranging and attending Trustee meetings are some of the tasks performed on a daily basis.

1. Attending and assisting at four Trustee / Director meetings per year
2. Arranging and attending SGM’s and AGM’s
3. Drafting and typing the minutes of meetings
4. Preparation and dispatch of general correspondence to members
5. Storage of minute books, meeting records, plans, AFS’s, rules, insurance policies etc
6. Assisting and advising on procedural matters
7. Advising on the Sectional Title Schemes Management Act and the interpretation and application thereof
8. Issuing of levy clearance certificates payable by the purchaser